COVID-19 Vaccination Requirements: Event Attendance Policy - FAQ's

Introduction: Waikato Chamber of Commerce (WCOC) events have been greatly impacted by New Zealand’s August Delta outbreak. To protect the health and safety of our staff and member business community, WCOC will host events with vaccination entry requirements under the NZ Government’s new Covid-19 Protection Framework. Operating in this way is essential for providing certainty for our member business community, as it means we will be able to continue to operate under each level, with restrictions as required, instead of needing to cancel or postpone events due to Covid-19.

What was the outcome of the Risk Assessments?

Through the Health and Safety Risk Assessments of WCOC’s day-to-day business and events, feedback from WCOC staff, the stance of external venues where we host events, as well as appreciating the wide and diverse range of views on this subject by WCOC sponsors/members, it is decided all involved (staff/attendees) would be at risk from Covid-19 and should be vaccinated. Therefore, any event hosted by WCOC up until 31 December 2021 will be virtual regardless of the level the Waikato region. In addition, any event hosted by WCOC from 1 January 2022 will require any physical attendee, including members, non-members, sponsors and wider stakeholders to be fully vaccinated.

Who does this requirement to be vaccinated apply to?

All WCOC staff and physical attendees of WCOC events and visitors to the WCOC office at WINTEC House.

How do I submit my proof of vaccination?

The formal Covid-19 Vaccine Pass is available to download via the ‘My Covid Record’, here is the ‘how to guide’.

During the online registration process for any WCOC event, confirmation of your of vaccine pass status will be required via a tick box. If you tick ‘yes, I am fully vaccinated and can show my vaccine pass’. You will be required to present this to enter any WCOC event.

If however your answer is ‘no, I am not fully vaccinated’ at the event registration page, you are not able to attend our events in-person. However, some of our events will be recorded and will be available upon request where appropriate.

If you wish to visit the WCOC office, please bring your Vaccine Pass with you (printed or on your phone).

Other conditions under the Protection Framework include signing in using the Government's Covid-19 Tracer app or registration forms maybe be applicable.   

I have only received my first vaccination. Can I still attend in the New Year?

No. Our policy is that all physical attendees must be fully vaccinated. This decision is to protect the health and safety of all WCOC staff and all attendees. 

I have decided against vaccination. Can I still attend WCOC events?

If the event is a face-to-face event (even if outdoors), no. However, we do appreciate our members/non-members right to choose their vaccination status, therefore some appropriate events will be recorded. In this case, a video will be sent to attendees and if this service is available, this will be noted on the event registration page.

Will I still have to wear a mask if I’m vaccinated?

Under the new framework (red, orange and green levels), face coverings are still recommended to limit the transmission of COVID and mandatory in some instances. You can view details on the framework levels here - New Zealand's COVID-19 Protection Framework.

What about booster shots?

We are still working to understand the full detail and processes for how this will work, and we will communicate this to you once it is known.

This is an evolving situation and we will continue to review our policy to ensure it remains relevant and aligned to new developments. We appreciate your understanding.

If you have a question about our policy, our events or any of the above, please contact WCOC CEO, Don Good or 029 823 3533.

This page was last updated on Monday 17 January 2022.


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